Create a roster of committee members.

Provide detailed financial records from all committee activities.

Detail the committee’s efforts to engage in AA's legacies of recovery, unity and service.

Supply documentation that shows the committee has read, understands, and agrees to comply with the Host Committee Responsibilities. (See below)

Produce a copy of the committee's proposed host committee guidelines, operating procedures and/or structure.

Present a list of large-scale AA and non-AA activities scheduled to take place in your bidding region near the proposed conference dates.

Produce a concise summary of applicable federal, state, provincial and local tax/business laws.

Develop proposed conference theme and graphics for conference outreach material.

Create a tentative outline of the conference program for each proposed facility.

Present detailed proposed conference budgets that take into account variations in facility and AV costs.

Obtain commitments from two or more distinct facilities able to accommodate the entire conference, both in sleeping rooms and meeting space.

Obtain two quotes for audio-visual equipment and services for each proposed facility.